Accounting and HR Manager Job Posting

Job information Accounting and HR Manager Job Posting from the Company Family Promise of Greater Washington County, this latest Accounting and HR Manager Job Posting job vacancy is located in the city Hybrid work in Beaverton, OR. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Human Resources field have been opened and published up to the specified time.

Job Description :

managing the financial and HR functions of Family Promise of Greater Washington County (FPGWC).

Description

Job description

Family Promise of Greater Washington County is an equal opportunity employer. We are committed to promoting diversity and inclusivity in the workplace and welcome applications from individuals of all backgrounds and experiences to join us in our mission to address homelessness and housing instability. Organizational Information: Family Promise of Greater Washington County’s mission is to equip families and vulnerable communities to end the cycle of homelessness. Our vision is that every family has a stable place to call home, and the chance to build a better future. We address family homelessness holistically, providing prevention services before they reach a crisis, emergency shelter and case management when they become homeless, and stabilization programs once they secure housing to ensure independence. We tap into our network and local resources to empower families in housing crises toward economic stability and provide ongoing support as they rebuild their lives. Organizational Information:

• Reports to: Executive Director
• Organizational Budget: Approximately $1 million
• Effective Date: 10-19
• Employment Status: Full-time, including occasional evenings and weekends
• FLSA Status: Exempt
• Primary Location: Beaverton and Hillsboro, Oregon (Hybrid on and off site with travel to sites and events)

Job Summary: This role is critical to managing the financial and HR functions of Family Promise of Greater Washington County (FPGWC). This role ensures effective budgeting, tracking expenditures within the budget, and compliance with the financial policies of funding entities. The Accounting and HR Manager position works closely with an external contract accounting and bookkeeping company, Jitasa, the Executive Director, and other department leads to ensure the financial health and HR operations of the organization. The ideal candidate will have experience with budget development, strong analytical and financial reporting skills, HR processes, and an interest in finding areas for improvement and developing processes while also contributing to a positive and inclusive work environment. Essential Duties: Accounting and Financial Management Support:

• Manage and maintain strong relationships with Jitasa, FPGWC’s external accounting partner.
• Prepare and ensure timely submission of monthly program invoicing/billing requests and financial reports for reimbursement-based grants to funders per award terms.
• Lead the creation of annual/six-month budgets (~$1 million in annual revenue and expenses), refining budgeting methodology and developing tools to improve accuracy and efficiency.
• Create project-specific grant budgets and coordinate closely with project staff on new grant proposals, ensuring compliance with granter requirements.
• Prepare and analyze regular financial reporting and forecasts to help staff and leadership monitor programs, projects, and departmental spending.
• Develop and maintain a tracking system for expenditures within the budget and collaborate with the finance team to improve processes related to federal grant revenue and other restricted streams.
• Serve as a direct point of contact between FPGWC accounting staff and funding partner finance teams.
• Manage the Accounting@ email and ensure timely payments to Third Party Vendors and Contractors.
• Review and analyze monthly financial reports for operational oversight, produce financial and metrics reports for grants, and present updates to the Finance Committee to aid in decision-making.
• Act as an intermediary with internal and external auditors during financial and program audits, assisting in the design and maintenance of internal controls for compliance with revenue restrictions.

Program and Administrative Support:

• Engage with teams throughout the agency to develop a strong understanding of programs and projects for financial support.
• Assist in developing, maintaining, and adhering to financial policies and procedures, improving processes, and managing software upgrades.
• Help Jitasa administer timesheets and payroll.
• Manage existing accounting/payroll databases (QuickBooks, Divvy, Bill.com, Gusto, Jitasa, Sharefile).
• Gather and archive data for reporting purposes, maintaining organized and user-friendly electronic filing systems.
• Review project expenditures to ensure costs are reasonable, necessary, allocable, allowable, and consistent with grant agreement terms.
• Work with program leadership to ensure timely submission of receipts and grant coding in Divvy from all staff.
• In the absence of the Executive Director, issue and sign checks for program staff as needed. Manage petty cash and gift cards in compliance with organizational policies and procedures, ensuring monthly reconciliations are completed accurately.
• Oversee IT administration with the contracted IT company and the Data and Operations Coordinator.

Human Resources:

• Help hiring managers with hiring processes, including managing job listings on multiple platforms, conducting phone screenings, scheduling interviews, and onboarding new employees.
• Assist hiring managers with new-employee orientation and initial onboarding.
• Work in conjunction with senior management to ensure the employee handbook and employment policies and procedures remain current and compliant.
• Support and maintain organizational compliance with federal and state regulations concerning employment.
• Maintain FPGWC organizational charts and board directory.
• Perform benefits administration, including reporting enrollment and eligibility changes to carriers, facilitating claims resolution, auditing carrier invoices for accuracy and payment, and communicating benefit information to employees.
• Conduct exit interviews.
• Promote safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness.
• Perform employee relations counseling, investigate employee concerns if surfaced, and facilitate conflict resolution processes.
• Facilitate updates to agency pay scale, perform market pay analysis, and update pay under the direction of the Executive Director.
• Recommend innovative approaches and enhancements to policies and procedures to effect continual improvements in the efficiency of the department and services performed.
• Support agency goals in Diversity, Equity, and Inclusion.

Direct Supervision Responsibilities:

• Provide supervision to the Data and Operations Coordinator, including recruitment, hiring, onboarding, promoting, and monitoring career pathing; assigning, evaluating, and managing performance; coaching, training, and professional development; disciplining; and terminating.
• Create training materials as needed.
• Conduct weekly meetings with direct reports, following up on action items in a timely manner. Ensure that regular employee feedback loops are ongoing, transparent, professional, and mutually beneficial in employee/supervisor communications.
• Develop a successful and supportive work culture that is inclusive, flexible, and understanding.
• Perform other duties as assigned.

Qualifications: Education: Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field. Experience:

• A minimum of 3 years of accounting, financial, budgeting, or grant management experience; experience in the non-profit/Social Services industry is a plus.
• Experience supervising or leading the work of others; 2 years preferred.
• Experience with grant invoicing and reporting; 2 years preferred.
• Experience with HR management; 2 years preferred.
• We will consider any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of the position.
• Knowledge and experience working with QuickBooks or similar accounting software.
• Proficient in the use of the Microsoft Office Suite and Google platforms and services, internet services, as well as computer and mobile applications.
• Familiarity with various accounting computer programs and advanced knowledge of Microsoft Excel.

Communication and Language:

• Ability to understand and communicate complex financial information.
• Excellent written and verbal communication skills. Speaks and writes effectively to convey information correctly and in a manner that is proper for the needs of the audience.
• Able to develop rapport and engender trust.
• Is aware of others’ reactions and understands why they react as they do. Demonstrates empathy and compassion consistently.
• Exhibits a cheerful outlook and professional demeanor.

Knowledge, Skills, and Abilities: Critical Thinking:

• A strategic thinker with sound technical skills, analytical ability, good judgment in business situations, and a strong financial focus.
• Able to predict challenges, identify barriers to success, and review related information to develop and evaluate options and implement solutions.
• Exceptional analytical and problem-solving abilities.
• Able to demonstrate active learning, active listening, and critical thinking skills in all aspects of the role.

Organizational and Planning:

• Strong organizational skills, with the ability to prioritize tasks, meet deadlines, and coordinate multiple projects simultaneously.
• Able to work autonomously and to monitor and assess the performance of yourself and projects to make improvements or take corrective action.
• Able to obtain and ensure the proper use of equipment, facilities, and materials needed to do certain work.
• Able to manage one’s own time with minimal supervision and the time of others.

Collaboration:

• Demonstrate a team-oriented approach, with the ability to collaborate effectively with colleagues, staff, and community partners.
• Understand the importance of diverse interactions with others, both inside and outside the organization.
• Able to adjust actions in relation to others’ actions and bring others together when necessary to reconcile differences or meet common ground.

Technology Proficiency:

• Able to synthesize both financial and non-financial data from multiple sources.
• Able to learn and adapt to new systems and technologies.
• Able to determine the kind of tools and equipment needed to do a job.

Resourcefulness:

• Demonstrates a team-oriented approach, with the ability to collaborate effectively with others.
• Able to navigate and adapt to changing circumstances.

Physical and Environmental Factors: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Work Setting: FPGWC offices are situated indoors, in a working family shelter environment. Must be able to work with occasional workplace distractions.
• Body Positioning: In a typical day, one may sit for extended periods at a computer station, answer and speak on phones throughout the day, lift and carry lightweight and medium-weight supplies and equipment.
• Work Attire: Proper for the situation and the audience.

Note:Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of the principal job elements. This job description does not create an employment contract. This job description serves as a general guideline for this position. Duties and responsibilities may evolve as per the organization’s needs and priorities. Please Submit a cover letter and Updated Resume Job Type: Full-time Pay: $63,000.00 – $65,000.00 per year Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• While not a requirement for the position, do you hold any licensure or certifications related to this field?

Experience:

• Microsoft Office (extensive excel): 3 years (Preferred)
• Accounting, finance, budgeting, or fiscal grant management: 3 years (Required)
• Human resources management: 2 years (Preferred)

Ability to Commute:

• Beaverton, OR 97005 (Required)

Ability to Relocate:

• Beaverton, OR 97005: Relocate before starting work (Required)

Work Location: Hybrid remote in Beaverton, OR 97005

Salary

$63,000 – $65,000 per year