Government Relations Legal Administrative Assistant

Job information Government Relations Legal Administrative Assistant from the Company Pierce Atwood, this latest Government Relations Legal Administrative Assistant job vacancy is located in the city Augusta, ME. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Description :

Government Relations Legal Administrative Assistant – Augusta, ME

Job Summary

Fulfills a variety of responsibilities to keep the Augusta office running smoothly, including office coordination and legal administrative support for the Government Relations Practice Group. Maintains positive contact with clients and co-workers; observes confidentiality in all client and firm-related matters.

Position is based in the Augusta office (Tuesday-Thursday) with opportunity to work in Portland office (Monday/Friday).

Responsibilities

• Track legislative documents (bills) as they go through the legislative process, updating legislative database (Access); run reports weekly and send to clients and attorneys.
• Check the Secretary of State Rulemaking Notices weekly; flag for clients of interest.
• Listen in on public hearings and work sessions and take notes as needed.
• Hand deliver documents to the lobbyists at the State House when needed.
• Assist attorneys in time entry and billing; work closely with accounting to ensure invoices are properly processed.
• Assist in preparing legislative testimony and regulatory comments, and assembling materials.
• Stay up-to-date on lobby disclosure reporting timeframes, procedures, and processes. This includes calculating lobbying time and filing monthly lobbying reports for the attorneys.
• Maintain calendars for government relations professionals, including events, meetings, and appointments. Make travel and lodging arrangements.
• Renew annual attorney memberships with the Maine Board of Overseers of the Bar and the Maine State Bar Association. Renew lobbyist State House passes bi-annually.
• Oversee the overall administration of the Augusta office (e.g., communicating with building management and cleaning company for office needs, purchasing office supplies, coordinating with IT Department for office equipment issues).
• Process library materials, including filing newspapers, news releases, and books.

Knowledge, Skills and Abilities Required

• Minimum of three years’ experience providing administrative support.
• Bachelor’s degree preferred.
• Experience within a legislative advocacy workplace, or experience within legislative or regulatory agencies a plus.
• Strong attention to detail and organizational skills.
• Technical proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Access database skills are a plus.

To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com.