Job Description:

Job information Administrative Specialist (Multiple Levels) from the Company Teco Energy, this latest Administrative Specialist (Multiple Levels) job vacancy is located in the city Albuquerque, NM located in the country United States . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Admin Clerical field have been opened and published up to the specified time.

Job Responsibility:

Date: Oct 27, 2023

Location: Albuquerque, New Mexico, US, 87107

Company: TECO

Ignite your career with New Mexico Gas Company! By joining the NMGC family, you can count on a safety-focused work environment, competitive pay and benefits and opportunities for training and personalized development to ignite your career. We embrace diversity and the inclusion of all; our difference, unique perspectives and talents are our strengths and integral to the success of our company. New Mexico Gas Company is a member of the Emera family of energy companies which also includes Tampa Electric, TECO and Peoples Gas. Title: Administrative Specialist (Multiple Levels) Company: New Mexico Gas Company Location: ALB Gas Service Center State and City: New Mexico - Albuquerque Shift: 8 Hr. X 5 Days

This position will be open to internal and external applicants and will close on Tuesday November 7, 2023.

The Administrative Specialist position pays between $35,432 to $44,290, the Admin Specialist II pays between $40,400 and $50,500, and the Admin Specialist Sr pays between $46,120 and $57,650. Placement in either level is based on skills, experience and education of the successful candidate.

Preferences:

• Experience with Banner
• Experience with SAP

POSITION CONCEPT Performs a variety of routine administrative duties for on department, manager or above.

ADMINISTRATIVE SPECIALIST Performs a variety of general clerical duties, handling matters of a routine nature and processing routine items. Supports and assists with the resolution of issues or may resolve problems of low capacity.

PRIMARY DUTIES AND RESPONSIBILITIES 1. Performs general office duties such as: filing, monitoring, and ordering office supplies; receiving, prioritizing, and distributing incoming internal/external mail; photocopying/collating and assembling documents; compiling and distributing routine materials and interdepartmental correspondence.

2. Performs invoice administration: review invoices, identifies accounting string, submits invoices for timely payment.

3. Prepares meeting materials, posts meeting follow-up items, may take minutes and attendance for department meeting.

4. Coordinates data collection and preparation of operating unit and monthly reports. Uses existing spreadsheets or database to gather, collect, compile, key, and exchange data. Research, tracks, and reviews data for accuracy. Prepares simple analyses of requested information or data.

5. Coordinates with other support staff to plan department activities and events.

6. May develop appropriate methods to handle information, (i.e. procedure manuals) and makes recommendations for process improvements.

7. May participate in small scale special projects as determined by supervisor.

RELATIONSHIPSKey Internal: Managers Key External: Accounting and vendors

QUALIFICATIONS

EducationRequired: High School Diploma or General Education Diploma (GED)

Licenses/CertificationsRequired: Must possess a valid driver's license and meet the acceptable driving record requirements of the Company.

ExperienceRelated ExperienceRequired: One (1) year of work experience related to the Duties & Responsibilities of this position. Related experience consists of reception, administrative functions, and/or customer service functions.

Knowledge/Skills/Abilities (KSA)Required: Computer skills, basic data entry and reporting skills. Preferred: Ability to operate a variety of basic office equipment and operating systems.

POSITION CONCEPT Performs a variety of routine administrative duties for on department, manager or above.

ADMIN SPECIALIST II Under minimal supervision, performs a variety of routine to relatively complex administrative duties. Performs more complex administrative department or unit functions for review by supervisor. Organizes workload to comply with deadlines and priorities.

PRIMARY DUTIES AND RESPONSIBILITIES

• Serves as budget coordinator for one department: monitors spend, analyzes variances, and prepares monthly status reports.

• Performs invoice administration: review invoices, identifies accounting string, submits invoices for timely payments.

• Responds to non-routine, moderately complex inquires and customer calls concerning area activities with some degree of latitude and judgement using existing policies and procedures. First level of support for problem resolution.

• Coordinates meetings and prepares associated agenda and arrangements for management which may involve external parties, off-site locations, and/or travel arrangements. Prepares meeting materials and presentations.

• Enters and maintains department records, ensuring accurate and logical organization of files, controls confidentiality of files, as necessary.

• Compiles, analyzes, and prepares data for administrative programs.

• Coordinates collection and preparation of operating unit reports. Prepares special reports, gathers, and summarizes data. Prepares simple analyses of requested information or data.

• Carries out special projects and assignments as requested.

• Coordinates with other support staff to plan team activities and events.

• Organizes workload to comply with deadlines and priorities.

• May develop appropriate methods to handle information, (i.e., procedure manuals) and make interpretations and recommendations as appropriate.

RELATIONSHIPSKey Internal: Manager Key External: Accounting and vendors

QUALIFICATIONS

EducationRequired: High School Diploma or General Education Diploma (GED)

Licenses/CertificationsRequired: Must possess a valid driver's license and meet the acceptable driving record requirements of the Company

ExperienceDirect ExperienceRequired: Four (4) of work experience related to the Duties & Responsibilities of this position. Related experience consists of reception, administrative functions, and/or customer service functions.

Knowledge/Skills/Abilities (KSA)Required: Must be able to successfully perform the duties & responsibilities of the level I Administrative Specialist. Must have solid computer skills, ability to use spreadsheets, manipulate and analyze data. Knowledge of budgetary process. Knowledge of MS Outlook and maintain calendars. Must be detail-oriented, have strong administrative, interpersonal, and communication skills. Must use varying degrees of independence, judgement, and discretion, possessing logic and common sense to solve problems. Preferred: Knowledge of departmental operations, policies, and procedures, company budgetary methodology and procedures and other company policies.

ADMIN SPECIALIST SR Works independently, with limited supervision, performing a variety of complex administrative duties for one or more managers or multiple departments within a business unit. Typically, will have specialized assignments, including budget administration, or be responsible for a core process in the business area.

PRIMARY DUTIES AND RESPONSIBILITIE

• Serves as budget coordinator for multiple departments, program, or for a business unit: monitors spend, analyzes variances, and prepares monthly status reports.

• Performs invoice administration: review invoices, identifies accounting string, submits invoices for timely payment.

• Uses sound discretion and judgement when screening visitors and telephone calls, scheduling appointments, and organizing workload to meet established priorities. Resolves non-routine, complex issues relative to the role.

• Coordinates meetings and prepares associated agenda and arrangements for management which may involve external parties, off-site locations, and/or travel arrangements. Prepares meeting materials and presentations.

• Utilizing computer software skills, independently performs high level administrative duties, such as originating reports for management, composing diversified internal and/or external correspondence, updating functional unit manuals or maintaining logs, preparing complex documentation, reports, charts, tables, forms, and budgets.

• Carries out special projects and assignments as requested.

• Leads efforts with or without other support staff to plan business unit and/or company-wide activities and events.

• Organizes workload to comply with deadlines and priorities.

• Develops appropriate methods to handle information, (i.e., procedure manuals) and make interpretations and recommendations as appropriate.

RELATIONSHIPSKey Internal: Managers and Directors Key External: Accounting and vendors

QUALIFICATIONS

EducationRequired: High School Diploma or General Education Diploma (GED) Preferred: Associate degree

Licenses/CertificationsRequired: Must possess a valid driver's license and meet the acceptable driving record requirements of the Company

ExperienceRelated ExperienceRequired: Two (2) years in the level II Administrative Specialist Role or minimum of six years of related administrative experience in more progressively more complex roles/assignments required. Preferred: Experience in a utility environment.

Knowledge/Skills/Abilities (KSA)Required: Proficiency in MS Office, other department specific software, and ability to enter data into more complex spreadsheet with the ability to maintain spreadsheet functionality and data integrity. Knowledge of MS Outlook and maintaining calendars. In depth knowledge of budgetary process. Must have excellent oral and written communication and interpersonal skills. Must demonstrate ability to handle the most complex administrative assignments independently, handling multiple assignments with the ability to make decisions concerning prioritizing work and addressing questions and problems. Computer skills, basic data entry and reporting skills. Preferred: Knowledge of departmental operations, policies, and procedures.

LEADERSHIP COMPETENCIES

• Speaks up on Safety, Health, and the Environment
• Takes Ownership and Acts with Integrity
• Drives Operational Excellence for Customers
• Builds Strong Collaborative Relationships
• Develops People and Teams
• Cultivates Innovation and Embraces Change
• Thinks Strategically and Exercises Sound Judgment

WORKING CONDITIONS Normal office environment.

New Mexico Gas Company (NMGC) offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs and more!

NMGC and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our NMGC customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

New Mexico Gas Company, Inc. (NMGC) is proud to be an Equal Opportunity Employer.

NMGC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at NMGC will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of NMGC to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Employment for this position will be contingent upon the successful completion of pre-employment requirements, which include a background screen and drug test. Also, pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.

Nearest Major Market: Albuquerque Job Segment: Testing, Database, ERP, SAP, Technology

Keywords : Albuquerque jobs

Closed Date : 2024-12-11