Job Description:

Job information Office Services Specialist from the Company Goodville Mutual Casualty Co, this latest Office Services Specialist job vacancy is located in the city New Holland, PA located in the country United States . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Responsibility:

Description:

Summary:

This position is responsible for providing receptionist and office services support, receiving and directing callers and visitors, and representing the organization as first contact. This position is also responsible for performing various clerical and mailing duties and contributing to organizational security.

Functions:

• Unlock the main building entrance to the lobby at the beginning of each business day.
• Publish daily announcements.
• Greet visitors and monitor their access into the building.
• Answer and distribute incoming calls and voice mail messages.
• Distribute incoming faxes.
• Train relief receptionist.
• Distribute phone extension list, and update workflow procedures and other records kept at the front desk.
• Order special occasion flowers for employees and business associates.
• Address and mail Christmas and other greeting cards to business partners.
• Assist with daily policy mailings.
• Lock the main building entrance and secure the lobby at the end of each business day.
• Assemble and mail insurance policies and forms.
• Pick up daily incoming mail from US Post Office; open, sort and distribute mail.
• Gather, prepare and post daily outgoing mail; work with mail pick-up service.
• Perform routine cleaning and maintenance of in-house mailing equipment, schedule service for minor repairs and inform management of problems.
• Assist with typing non-automated lines of business policies, as needed.
• Perform other duties as assigned by supervisor.

Requirements:

• High School or equivalent education required.
• Ability to pivot job duties and responsibilities based on the company's needs required.
• Ability to use telephone system, company computer systems, and other office equipment required.
• Pleasant personality and good telephone voice required.
• Excellent communication skills required.
• Ability to interact well with people required.
• Ability to perform under pressure required.
• Ability to perform repetitive work with speed and accuracy required.
• Ability to operate the company's mailing equipment effectively and efficiently required.
• Ability to lift and transport approximately 25 pounds required.
• Valid driver's license preferred.
• Ability to work in an office environment with moderate noise level, remain in a stationary position and operate a computer a majority of the time required.
• Ability to move throughout the office to access work materials and to move work materials weighing up to ten pounds daily required.
• Ability to perform the essential functions of the job with or without reasonable accommodation required.

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Closed Date : 2024-12-20