Job Description:

Job information Administrative Generalist Leader from the Company Indiana University, this latest Administrative Generalist Leader job vacancy is located in the city Indianapolis, IN (Downtown area) located in the country United States . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Responsibility:

Department

PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)

Department Information

The Department of Pathology and Laboratory Medicine at Indiana University and IU Health Physicians is comprised of over 250 individuals working together to achieve success in fulfilling the tripartite mission. The department has over 100 faculty members with a primary appointment in pathology. Pathology works in conjunction with IU Health System Laboratory Services, and operation comprised of over 1,200 employees.

Job Summary

Department-Specific Responsibilities

• Serves as the senior administrative coordinator supervisor for the department of pathology.
• Supervises a staff of 6-8 administrative support professionals. Provides real time feedback on performance and has performance conversations when needed.
• Holds weekly meetings to establish priorities and discuss the needs of the business with direct reports.
• Establishes job duties and assignments for the administrative support roles in IUHPL.
• Completes administrative support needs assessments and uses data to determine when additional effort needs to be added to the team.
• Manages expectations between faculty and administrative support staff and navigates difficult conversations between the parties.
• Acts as payroll supervisor for the administrative team.
• Performs annual evaluations for the administrative team.
• Establishes standard operating procedures and sets up training for all members of the team.
• Develops and executes a strategy for admin staff to cover absences, vacations, and leaves.
• Manages the IU IUHP engagement budget for the IU Health Pathology Lab, hospitality budgets for recruitments, and ensures the travel policies are upheld.
• Liaises for the chair of the department of pathology. The chair oversees operations for 18 hospitals within IUH, Eskenazi, and the VA.
• Navigates a highly matrixed and highly complex operating environment across the tripartite mission.
• Delegates administrative work for the chair appropriately to ensure all aspects of the tripartite mission are executed in timely fashion by those at the appropriate level to complete the work.
• Runs the annual faculty review process.
• Synthesizes data from various locations into Power Point decks for presentations. Edits, reviews, and re-writes documents for the executive leadership team.
• Serves as another authorized position to plan and execute large events for the department such as lab week, coffee days, smoothie days, large conferences, and other large business meetings.

General Responsibilities

• Manages the day-to-day operations of a variety of office services to ensure the organization's administrative needs are met.
• Collaborates with managers to ensure office administration policies, programs, and activities are appropriate for their needs.
• Leads, directs, evaluates, and develops a team of para-professional staff.
• Researches, evaluates, and recommends purchases and utilization of resources to minimize costs, manage budgets, and meet the organization's business needs.
• May oversees billing and accounts and other administrative services, ensuring work flow efficiencies, adequate resources, and coordination of administrative services.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in a relevant field.

WORK EXPERIENCE

Required

• 2 years of relevant experience.

Preferred

• Experience working with executive leadership

SKILLS

Required

• Ability to lead and manage others.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effective conflict management skills.
• Maintains a high degree of professionalism.
• Performs work independently with minimal supervision.
• Effective interpersonal skills.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Operational

FLSA: Exempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support Telephone: 812-856-1234

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Closed Date : 2025-07-20